Job Opening

Position: Part-time Legislative Aide to State Rep. Joe Sosnowski

State Representative Joe Sosnowski is now accepting applications for a part-time Legislative Aide position.  This position is based in Rockford, Illinois, as the 69^th District includes parts of Boone, Winnebago, and McHenry Counties.  Salary for this position is negotiable based on experience.  The 69^th District Legislative Aide is responsible for office management, administrative functions, event coordination, data management, and other district office functions.

Primary Responsibilities

1. Constituent service which includes (but is not limited to) answering phone calls, addressing casework and walk-in issues and carrying out correspondence.
2. Coordination of research, public relations, events, and other occasions with Springfield Administrative Assistant, House Republican research staff and House Republican communication staff. 
3. Manage constituent records by tracking inquiries, scrubbing data, updating records and creating lists for calls or mailings. 
4. Assist with special recognitions for individuals, groups, businesses, etc. with the House Republican Clerk’s office.
5. Maintain & manage general databases of contacts, interest groups, business organizations, etc. 
6. Assist with district office allotment fund in the form of reimbursements and other vouchers. 
7. Oversee use of and order office supplies.
8. Maintain guest lists and prepare registration materials and other duties needed for special events.
9. Create monthly reports in conjunction with State Representative in regards to constituent volume, outreach initiatives, and other necessary reports.
10. Coordinate scheduling and execute public relations in the form of newsletters, special reports, blog posts, etc. 
11. Other duties assigned as by the State Representative and/or Director of District and Outreach Operations.

Necessary Skills

• A minimum of three years’ experience in an administrative position, preferably in a dynamic customer-orientated office environment. 
• Proficiency in Microsoft Word, Excel and PowerPoint, database management experience and knowledge of website design and management. 
• Excellent verbal and written communications skills. 
• Ability to present information concisely and effectively, both verbally and in writing. 
• Ability to organize and prioritize work. 
• Self-starting ability to work independently with little to no supervision. 
• Excellent interpersonal skills and ability to work with diverse personalities.

Please complete the following form and upload your resume detailing your work experience, educational achievements/academic history, and extracurricular/community activities.